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Weatherization Program Assistant:


As the Weatherization Administrative Assistant, you will provide detail driven support to the weatherization program. Your goal will be supporting the program in finding eligible clients and keeping detailed records/reports while providing grant compliance oversight. Your success will lead to grateful clients who are able to remain safely in their homes.


At the Council of Community Services, we know our staff are performing demanding jobs, which is why we give so much in return. We offer perks like:

  • Medical/dental insurance
  • Matching 401(k)
  • Relaxed dress code
  • Monday-Friday work week
  • Friendly office environment
  • Earn paid sick and vacation time
  • Eight observed holidays annually


To be seriously considered for this role, please have the following:

  • Experience: At least 1-year of grant management or operating under grant guidelines.  Prior experience managing client files.   
  • Skills: Must confidently operate Microsoft Office products. Incredible attention to detail is a must.  Strong organization skills are required.
  • Characteristics: Quick learner with effective time-management abilities.  Enjoys data comparison and adhering to guidelines.


As the Weatherization Administrative Assistant, you will provide critical support to the weatherization program. Your role in fulfilling our mission will include:

  • Gaining an in-depth understanding of the grants that govern the weatherization program
  • Receiving education about the home weatherization process
  • Use of state managed database to determine eligible clients
  • Explaining the function of the weatherization program to potential clients
  • Request supplemental information or materials from clients and/or utility companies
  • Scheduling initial visits between clients and weatherization managers
  • Compiling individual client/project files
    • to include confidential client information, project purchases, materials used, time spent, test results and any other associated costs/materials/information
  • Reviewing client files for accuracy and completeness
  • Assisting with materials inventory and management
  • Attending conferences and training opportunities
  • Fielding questions from clients currently in the weatherization process, including those facing an emergency  
  • Procurement of sub-contractors
  • Receive invoices from current sub-contractors and associate with correct project
  • Providing monthly reports in compliance with grant guidelines
  • Ensure open communication between the weatherization program, Executive Director, and Finance Director.